Harbourfront Centre is a leader in providing internationally renowned artistic, educational and recreational programming across a beautiful 10-acre campus at the heart of Toronto’s waterfront. For more than 45 years, Harbourfront Centre has celebrated the best in Canadian culture and the rich mosaic of cultures from around the world, presenting thousands of events annually from music festivals to contemporary dance, to craft and design, to visual arts and more. Welcoming visitors year-round, there is something for everyone at Harbourfront Centre!
We are currently looking to bring on board a detail-oriented, collaborative, organized and dependable Senior Technical Coordinator to be responsible for the technical elements of Harbourfront Centre’s main building and its surrounding outdoor venues, and to support our Production team with the technical advance for events and performances taking place on our campus.
Position Title: Senior Technical Coordinator
Reporting To: Manager, Technical Production
Type of Employment: Full-time, 35 hours per week
Summary of Function
The Senior Technical Coordinator supports the Production team with the development of technical plans and schedules for festivals and events, the design of lighting and sound, the determination of artistic backline, and the devising of show and crew schedules. Additionally this role advises production and programming staff on technical riders and production estimates, oversees and supports technical crews during festival and events, performs minor repairs as necessary, establishes and maintains effective working relationship with various program partners, companies and cultural groups, artists, vendors, and co-workers.
Harbourfront Centre operates a ten-acre site that encompasses five theatres – Fleck Dance Theatre (capacity 446), Harbourfront Centre Theatre (capacity 350), Studio Theatre (capacity 196), Brigantine Room (cabaret-style 250), and Lakeside Terrace (theatre 250); and various alternative multi-purpose spaces for presentations, workshops, school classes, camps and other activities. Outdoor stages include the large amphitheater-style Concert Stage (1300 seated, 3500 standing), the smaller Stage in the Round and summer music concerts in the Toronto Music Garden. The site also includes two art galleries; six working craft and design studios; various alternative exhibition spaces; and the central public spaces, Canada Square and Ontario Square.
- Ensure production equipment in all venues is in good working order. Monitor the condition of equipment including lighting, sound, and rigging equipment, performing preventive maintenance and/or coordinating service repairs as needed.
- Coordinate, schedule and manage outdoor venue production equipment load in, load out and maintenance.
- In collaboration with Production Managers and Coordinator(s), interface with programming internal partners and external clients to assess needs, answer questions, assist with unique circumstances and develop new solutions.
- Attend planning, programming, partner and clients meeting to exchange information and ideas.
- Ensure schedules reflect assessment within the technical packages prepared by Production Manager or Coordinator.
- As required, order backline and coordinate delivery and return as needed.
- In conjunction with the event Production Managers and Coordinators, determine the necessary technical support required at each theatre or venue, including lights, sound, video, staging, and other special needs.
- Arrange for rental of equipment as needed.
- Provide Production Managers, Coordinators and Artistic Directors/Producers with accurate costings.
- Participate in regular department and festival meetings and follow through on technical production action items.
- In conjunction with the Production Managers and Coordinators, schedule the work of the technical production crew and determine the size of crew.
- Ensure all work is being performed in a safe manner and according to Health and Safety requirements and event safety best practices.
- Assist with the preparation and control of production budgets.
- Obtain competitive quotes from external vendors and evaluate quotes for accuracy.
- Reconcile cash advances and expense reports as required.
- Complete show and event production settlements in a timely manner for the Senior Planning Coordinator.
- Ensure all events, staffing, production schedules and other related functions are captured in Harbourfront Centre’s event management systems Artifax.
- Maintain and safeguard the technical assets, including supervision of the use of lighting, sound, video, communications equipment, and the use and maintenance of stage facilities.
- Orient clients and visiting productions to safety, technical characteristics and other areas of facility operations; facilitate the use of the technical facilities by the resident company and others engaged by or renting the facility.
- Attend technical rehearsals, in order to supervise and assist in the technical aspects of the mounting the show.
- Liaise with Harbourfront Centre Site and Operations department to identify requirements related to the operations of the site for events and scheduling.
- Ensure compliance with applicable obligations under the Occupational Health and Safety Act, R.S.O. 1990, c.O.1.Ensure technical staff and production team of visiting companies and rental clients have the required certificates to perform duties.
- Post-secondary education in Technical Theatre Production.
- Minimum of 3 years working knowledge of techniques, methods and procedures of theatre, dance, and music productions and presentations including stage, set, sound and lighting design and implementation; stage management; computerized lighting systems; stage carpentry; appropriate safety precautions and procedures.
- Strong understanding of the Ontario Ministry of Labour Guidelines for the Performance Industry.
- Experience working alongside and supervising IATSE union stagehands.
- Strong understanding of WHMIS.
- Strong passion for the arts and client engagement.
- Computer proficiency in Word, Excel, and PowerPoint.
- Previous experience with event management and CRM databases is considered an asset.
- Knowledge of AutoCAD, VectorWorks is considered an asset.
- Highly effective communication, presentation, interpersonal and relationship building skills required to work with a wide range of people within the organization and with external arts and cultural partners and rental clients.
- A collaborative spirit, seeking and celebrating the contribution of others.
- Result-oriented and proactive, with the ability to multitask, prioritize and work independently.
- High ethical standards and a pursuit of excellence and innovation.
- A valid ‘G’ Class driver’s license with a clean driving record.
- A current Working at Heights Certificate.
- Flexibility to work a schedule that can include weekdays, evenings, weekends, holidays and/or irregular hours and overtime.
- Experience in the not-for-profit sector is desirable.
- Knowledge of Canada’s art community is desirable.
- Must be legally eligible to work in Canada. All international applicants must have a valid employment Visa authorizing their ability to work in Canada on a full-time, ongoing basis. We are unable to sponsor employment visas.
- Harbourfront Centre recognizes its heightened duty to protect employees from health and safety risks during the current pandemic. As such, an offer of employment shall be conditional on proof of full COVID-19 vaccination with a vaccine series approved by Health Canada or the World Health Organization.
We’re friendly, welcoming and inclusive, with an experimental attitude that thrives on collaboration.
To achieve our bold ambition we empower and support imaginative risk and we always try to learn from our mistakes.
We are committed to excellence in all we do, ensuring every visitor encounter is safe, memorable and enriching.
We value and respect each other and all our visitors, celebrating difference and striving to realise potential.
Harbourfront Centre values and is committed to diversity and inclusiveness in our teams, creative communities, programmes and services. We invite qualified applicants from all backgrounds to apply. Acceptable applications must include a current resume and a cover letter indicating why you wish to join the team, how you would meet the criteria for this position, and your salary expectation.
To apply, please submit your candidacy to firstname.lastname@example.org by no later than May 29, 2022. Please quote Senior Technical Coordinator in the subject line of your application.
We thank all applicants for their interest, however, only those being considered for an interview will be contacted. Suitable accommodations will be available upon request during the hiring process.