Camps 2026 – Camps Office Administrator

Application Deadline: January 25, 2026

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Harbourfront Centre is a leading cultural institution in Toronto, celebrated for its vibrant arts, culture, community and recreational programs. As a not-for-profit organization, we are committed to enriching the lives of diverse communities through creativity, innovation, connection and excellence. Currently, exciting seasonal employment opportunities exist in Harbourfront Centre Camps, one of Toronto’s largest, most diverse and creative day camps!

We are seeking two organized, detail-attentive and customer-focused Camps Office Administrators to provide support with camper registration processes, parent and guardian communications, and day-to-day office operations, contributing to a positive and organized experience for campers, families, and staff. 

 

Position Title: Camps Office Administrator

Department: Education, Camps

Number of Vacancies: 2

Type of Employment: Seasonal contract, from early May to end of August 2026

Hours Of Work: Starting with part-time hours in May for initial training, changing later to an anticipated work schedule of 35-40 hours per week, taking place from Monday – Friday (training may be assigned on weekends)

Rate of Pay: $19.50 per hour

Work Location: On-site at our waterfront campus in Toronto

 

Duties

  • Assist with camper registration, including data entry, form processing, and record management in CampBrain.  
  • Support parent, guardian, and caregiver communication via phone, email, and in-person, maintaining accurate records. 
  • Process cancellations, registration changes, payments, and refunds. 
  • Verify and communicate daily camper attendance, absences, and travel changes to staff. 
  • Prepare weekly attendance and camper information lists for multiple camps. 
  • Support busing administration, attendance procedures, and related technical tools. 
  • Assist with reports, data entry, and general office operations. 
  • Organize, stock, and distribute camp supplies and marketing materials. 
  • Maintain the Camps Lost and Found and supervise campers in the office as needed. 
  • Maintain accurate, confidential files and records. 
  • Collaborate with the Assistant Camps Registrar to support smooth office operations and special projects. 
  • Perform additional duties as required in support of Camp operations.  

Requirements 

  • Post-secondary education in a field such as education, the arts, administration, or a related field, or have equivalent experience.  
  • 2-3 years previous experience in camp administration, registration, or a similar customer service-focused role is an asset.
  • Strong organizational and time-management skills, with the ability to manage multiple priorities and tasks simultaneously.   
  • Understanding of a camp’s Duty of Care responsibility to its campers, with a strong focus on ensuring the safety of campers and staff. 
  • Excellent verbal and written communication skills for interacting with families, staff, and external partners.  
  • Strong problem-solving skills, with the ability to adapt to changing situations and find effective solutions independently, take ownership of tasks, and manage daily responsibilities effectively and with attention to detail.
  • Ability to work both independently and collaboratively as part of a team. 
  • Professional, approachable, and positive attitude, with a commitment to providing exceptional service. 
  • Flexibility to adapt to changing priorities and evolving operational needs during the camp season. 
  • Understanding of and commitment to confidentiality and privacy standards. 
  • Familiarity with inclusive practices and supporting diverse campers and family needs is an asset. 
  • Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace) and experience with registration databases or CampBrain preferred. 
  • A current and valid Standard First Aid and CPR-C certification is considered an asset of the successful candidate.  
  • As a condition of employment, a Criminal Background Check (with Vulnerable Sector Screening) is required of the successful candidate. The cost of this screening is to be covered by the incumbent.
  • Must be legally eligible to work in Canada for the duration of the seasonal contract. 
  • This role is based in Toronto. The candidate must be able to work on site at our lakeside campus.

Our Values

At Harbourfront Centre, our values—Open, Brave, Rigorous, and Kind—reflect our commitment to inclusivity, imaginative risk-taking, excellence, and respect, ensuring enriching experiences for all.

How To Apply

Harbourfront Centre’s Camps team is dedicated to promoting equity, diversity, and inclusion. We are passionate about supporting participants of all ages and abilities in their growth and development. We encourage all qualified applicants to apply, regardless of race, ancestry, ethnic origin, place of origin, color, age, sex, gender identity, gender expression, sexual orientation, marital status, family status, creed, citizenship, or disability. We are committed to a barrier-free recruitment process and invite applicants to request accommodation at any stage of the hiring process. 

We invite qualified applicants to submit their cover letter and resume through the Harbourfront Centre Camps Recruitment Portal at https://harbourfrontcentre.campbrainstaff.com/ by January 25, 2026. You will be asked to create a profile and proceed to the application selection page. 

We thank all applicants for their interest, however, only those being considered for an interview will be contacted.