Assistant Manager, Events

The Power Plant Contemporary Art Gallery is Canada’s leading public gallery devoted exclusively to the art of our time and is recognized as an important centre for contemporary art in North America and in the world. Over the past 37 years, its reputation for presenting thought-provoking exhibitions, superior catalogues and editions, and exciting special events has remained unparalleled. Presenting contemporary art by Canadian and international artists, The Power Plant’s mission is to present and disseminate the best contemporary art in all and any media at our Harbourfront Centre location and offsite through partnerships in Toronto, Canada and abroad.

We are currently searching for a detail-oriented, proactive, and highly organized Assistant Manager, Events to support The Power Plant’s event planning and execution, ensuring exceptional experiences for the public, donors and sponsors.

 

Position Title: Assistant Manager, Events

Reporting to: Head of Development

Direct Reports: Interns and volunteers

Type of Employment: Full-time, 35 hours per week

Compensation: Annual salary of $59,000 to $65,000, plus a comprehensive benefits package

Number of Vacancies: 1

Location: Toronto. Hybrid work environment (onsite 4+ days per week)

 

SUMMARY OF FUNCTION

The Assistant Manager, Events is responsible for assisting with the planning and execution of a wide range of events, including fundraising initiatives, exhibition openings, donor receptions, sponsor hospitality events, and venue rentals. The role requires meticulous organization, attention to detail, and strong communication skills to ensure the successful delivery of events that engage The Power Plant’s supporters and audience.

 

DUTIES

• Support the Head of Development in planning and executing major fundraising events such as Power Ball, gala dinners, and donor engagement activities.
• Assist in organizing seasonal exhibition opening events, including patron dinners, Members’ previews, public openings, and special hospitality events.
• Coordinate event logistics, including venue setup, audiovisual requirements, catering, permits, security, and staffing.
• Maintain detailed event plans, budgets, guest lists, and production schedules to ensure seamless execution.
• Liaise with vendors and service providers, negotiating contracts and ensuring all deliverables are met.
• Assist with volunteer and intern coordination, including recruitment, training, and on-site supervision.
• Track event expenses and revenue, ensuring accurate financial reporting and adherence to budgets.
• Support sponsorship fulfillment by ensuring that sponsor benefits, recognition, and engagement opportunities are delivered.
• Coordinate invitations, RSVPs, and guest communications, ensuring a high level of professionalism and accuracy.
• Provide on-site support during events, overseeing logistics and troubleshooting any issues that arise.
• Conduct post-event evaluations, gathering feedback and identifying areas for improvement.
• Assist in developing marketing and promotional strategies for fundraising and institutional events in collaboration with the marketing team.
• Support venue rental activities by liaising with prospective clients, preparing rental agreements, and coordinating logistics.

 

REQUIREMENTS

• Minimum three years of experience in event planning, preferably in a cultural or non-profit environment.
• Strong organizational and project management skills with the ability to multitask and meet deadlines.
• Excellent verbal and written communication and interpersonal skills to liaise with diverse stakeholders, including donors, sponsors, vendors, and internal teams.
• Experience working with volunteers and committees is an asset.
• Ability to work flexible hours, including evenings and weekends, as required for events.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams).
• An understanding of and passion for contemporary art is desirable.
• Must be legally eligible to work in Canada. All international applicants must have a valid employment visa authorizing their ability to work in Canada on a full-time, ongoing basis. We are unable to sponsor employment visas.

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How To Apply

The Power Plant is committed to diversity and inclusiveness. We encourage qualified candidates from all backgrounds to apply.Acceptable applications must include a current resume and a cover letter indicating why you wish to join the team, how you would meet the criteria for this key position, and your salary expectations.

To apply, please submit your candidacy to jobs@harbourfrontcentre.com by no later than May 2 2025. Please quote TPP Assistant Manager, Events in the subject line of your application.

We thank all applicants for their interest, however, only those being considered for an interview will be contacted. Suitable accommodations will be available upon request during the hiring process.