Site Safety Plan

1General Information

2First Aid/Medical

3Key Emergency Orders

4Inclement Weather Plan

5Additional Safety and Security Considerations

6Installation, set up and tear down

7Key Contact List

This document is a mandatory requirement for any event, festival, activation and/or program that occurs on the HC campus. This plan must identify the safety and emergency procedures, and controls in place to mitigate all risks associated with an event, festival, activation and/or program.

For the purpose of this document event participant refers HC employees, artists, event personnel and vendors, not patrons.

Section 1: General Information

Choose one(Required)

Event

Festival

Activation

Event/Festival/Activation Name(Required)

Start Date(Required)

Month

Day

Year

End Date(Required)

Month

Day

Year

Venue(Required)

Choose as many as apply

Marilyn Brewer

Brigantine Room,

Studio Theatre,

Lakeside Terrace

The Bays

The Lookout

Miss Lou’s Room

The Lofts

235 Lobby

Harbourfront Centre Theatre

Fleck Dance Theatre

Music Garden

HCSP

The Power Plant,

Shared Lobby

Gallery 235

East Campus

Exhibitions Commons

Ontario Square

Canada Square

Concert Stage

235- all interior venues

235 interior venues plus west campus

235 interior venues plus east campus

West campus exterior only

Entire campus

Description of Event/Festival/Activation(Required)

Estimated number of event participant(s)(Required)

Estimated number of patrons(Required)

Lead on the Event/Festival/Activation(Required)

Director on Duty(Required)

EOC Commander(Required)

Section 2: First aid/Medical

First aid and medical response are provided by Security. Please contact security dispatch at (416) 973 4885.

Provide your name, location and nature of injury.

Nearest AED location(Required)

First aid Room

235 Main Lobby

HCT

Fleck Dance Theatre

Marina Quay West

Section 3: Key Emergency Orders – Evacuation, Hold & Secure and Lockdown

Evacuation

In case of an evacuation, all event participants will leave their indoor location or concert stage via their nearest safe exit.

Once they have exited the building, they must go to the nearest assembly point.

Nearest Assembly point(Required)

Choose multiple if applicable

North Orchard

Exhibition Commons

Outline any other instructions here(Required)

Such as dedicated person for roll call or people requiring assistance

Hold & Secure

When a violent situation, such as a violent protest, is occurring nearby but not directly on HC property you may be alerted to “Hold & Secure.” A Hold & Secure will be issued by the Security Supervisor or Safety & Security Management via email and radio.

During a Hold and Secure alert, you must:

• Remain inside the building you are in.

• Locate in an area where it would be acceptable to lockdown in case the situation escalates.

• Consider making alternate arrangements for obligations or appointments you may have.

• Use the washroom but return to your space immediately afterwards.

• Be patient as this may take several hours

Who will communicate Hold & Secure to event participants and patrons?(Required)

How will they communicate the Hold & Secure to event participants and patrons?(Required)

Who will issue message via social media?(Required)

Hold & Secure designated location(s)(Required)

Brigantine Room

Harbourfront Centre Theatre

Studio Theatre

Boardroom

Other

Designated location(Required)

Lockdown

Emergencies that require you to Lockdown include violent situations, such as an active attacker, occurring on HC property. A Lockdown will be issued by the Security Supervisor or Safety & Security Management via email and radio.

During a Lockdown alert, you must:

• Secure the area by locking/barricading the doors

• Turn off the lights and close the curtains or blinds; try to make the room appear unoccupied.

• Keep away from doors and windows.

• Hide behind furniture if you can; otherwise, stay low to the ground and out of sight.

• Set your cell phone to “silent” and avoid using it unless you are reporting an emergency or it’s absolutely necessary.

• Don’t react to the fire alarm unless fire is evident.

• Remain calm and quiet, and help others do the same.

• Do not move from your hiding place unless it’s no longer safe to stay there, or until authorities declare it safe to leave.

Who will communicate Lockdown to event participants and patrons?(Required)

How will they communicate Lockdown to event participants and patrons?(Required)

Lockdown designated location(s)(Required)

Brigantine Room

Harbourfront Centre Theatre

Studio Theatre

Boardroom

Other

Designated location(Required)

Section 4: Inclement Weather Plan

We have 3 levels of emergency response actions for inclement weather: yellow, orange and red.

Lightning detected within 24km and/or Severe Thunderstorm Watch issued and/or Sustained high winds of 40-60km/hr and/or gusts of 90km/h or more

• Key HC personnel will meet and inform partner of next steps.

• All staff and event participants are to be notified of the potential for delays, relocations or cancellations of activities.

• Lower and secure any equipment or signage that may become unstable or loose in high winds.

• Sales from any outdoor venue or tent will stop.

• Evacuation of patrons will only begin if it is determined that storm is moving towards campus.

Lightning detected within 12 km and/or Severe Thunderstorm Warning issued and/or Sustained high winds exceeding 60km/hr and/or a Tornado Watch

• In addition to the previous list

• Key HC personnel will meet and inform partner of next steps.

• All staff and event participants informed that outdoor activities are suspend.

• Evacuation of all outdoor activities. Patrons are advised to exit the campus.

• All event participants will seek shelter in pre-determined areas.

• All staff will prepare to seek shelter. Security team will be last time to seek shelter.

In the event of a Tornado warning or sighting

• Seek shelter via all available means

Who will monitor weather?(Required)

List shelter location(s) for event participants(Required)

Harbourfront Centre Theatre

Brigantine Room

Miss Lou’s Room

The Lookout

Studio Theatre

Lakeside Terrace

Shared Lobby

Other

Not applicable

Shelter location(Required)

Who will liaison with Security and/or Director on Duty on next steps?(Required)

Where will they meet with Security?(Required)

Who will communicate weather decisions to members of the public and how?(Required)

Consider interior and exterior venues

Do you have inclement weather cards to distribute to staff and event participants?(Required)

Yes

Not applicable

Please provide details(Required)

Are there heating or cooling stations or other considerations for working in cold and/or hot weather?(Required)

Yes

Please provide details(Required)

What are the opening and closing procedures for the event during inclement weather?(Required)

Include responsible parties and venue specific protocols

Section 5: Additional safety and security considerations

Have you submitted a security request?(Required)

Yes

Is a security request required?(Required)

Yes

Please explain why a security request is not required(Required)

Will there be any receptions?(Required)

Yes

Please provide details(Required)

Will there be alcohol served at the Event/Festival/Activation?(Required)

Yes

Please provide details(Required)

Will there be any high profile guests or artists?(Required)

Yes

Name(Required)

Will they have their own private security?(Required)

Yes

Will they require any venue escorts?(Required)

Yes

Will there be any late night events?(Required)

Yes

When?(Required)

Month

Day

Year

What time?(Required)

Hours

Minutes

AM/PM

Do these require ID checks?(Required)

Yes

Please provide further details(Required)

Does the event, festival and/or activation require a safety and security assessment?(Required)

The need for this assessment is based on political, cultural and social considerations.

Yes

Please provide details(Required)

Is this a partner festival?(Required)

Yes

Does the partner require a training session on inclement weather and emergency management protocols?(Required)

Yes

Please provide details(Required)

Are there any public health considerations?(Required)

Such as air quality concerns

Yes

Please provide details(Required)

Are there any events that require noise controls?(Required)

Such as the Ballet

Yes

Please provide details(Required)

Is there a requirement for security checks at entrances to venues including bag checks?(Required)

Yes

Please provide details(Required)

Do we need emergency messages translated?(Required)

Yes

What language(s)?(Required)

Section 6: Installation, set up and tear down

Will you be using contractors?(Required)

Yes

List of contractors(Required)

Have contractors been approved for site access?(Required)

Please reach out to Safety & Security Management to ensure they are site approved

Yes

Do they require a surface parking pass?(Required)

Yes

Please provide details(Required)

Will there be any large deliveries requiring an escort?(Required)

Yes

Please provide details(Required)

Will the fire panel need to be placed on bypass?(Required)

Yes

Please provide details(Required)

Are there any specific electrical requirements?(Required)

Yes

Please provide details(Required)

Will there be any barriers/fencing used?(Required)

Yes

Please provide details(Required)

Will there be any machinery onsite such as forklift or crane?(Required)

Yes

Please provide details(Required)

Will there be excessive noise or dust during install or tear down?(Required)

Yes

Please provide details(Required)

Are there any special training requirements?(Required)

Such as working at heights, WHMIS, food handing etc

Yes

Please provide details(Required)

Is any safety signage required?(Required)

Ex. Do not climb

Yes

Please provide details(Required)

Provide any additional information below

Section 7: Key Contact List

Primary contact email(Required)

This person is responsible for sharing the Site Safety Plan with all Key contacts

Key contacts(Required)

Key contacts are all individuals (internal and partners) who are responsible for the event

Name

Role

Radio Channel

Phone

Site Safety Plan

Site Safety Plan

Section 1: General Information

Section 2: First aid/Medical

Section 3: Key Emergency Orders – Evacuation, Hold & Secure and Lockdown

Evacuation

Hold & Secure

Lockdown

Section 4: Inclement Weather Plan

Section 5: Additional safety and security considerations

Section 6: Installation, set up and tear down

Section 7: Key Contact List

Site Partners

Programming Partners

Corporate Site Partner