The Power Plant Contemporary Art Gallery at Harbourfront Centre is Canada’s leading public gallery devoted exclusively to the art of our time and is recognized as an important centre for contemporary art in North America. Since 1987, The Power Plant has been on a mission to create an open culture and community for people to be face-to-face with thought-provoking contemporary art and ideas. We have a culturally diverse workforce and audience whose lives and communities we seek to enrich through encouraging exploration of self and society. More than a gallery, The Power Plant is a community hub that caters to adults, youth, and children through broad and unique programming. It is a window into a diverse range of ideas and perspectives that inspire unlimited personal discovery. To learn more about us, please visit www.thepowerplant.org.
We are currently seeking an experienced and results-driven Senior Donor Programs Officer to oversee all aspects of our Membership and Donor Programs, from solicitation and prospecting, to stewardship and coordination of all membership-related activities and benefit fulfilment. The ideal candidate is an excellent communicator with strong solicitation abilities who possesses extraordinary organization skills and the keenest eye for detail.
Position Title: Senior Donor Programs Officer
Department: The Power Plant
Reporting to: Director of Development
Direct Reports: Donor Programs Coordinator
Type of Employment: Full-time, 35-hour work week
Compensation: $65,000 to $80,000 per year, including a comprehensive employee benefit package
Summary of Function
The Senior Donor Programs Officer will oversee all aspects of Membership and Donor Programs, including budget reconciliation, production of donor tax receipts, identifying prospects, managing all solicitations from individual supporters and donor stewardship, maintaining Membership data in Tessitura or other Donor management system, coordinating all Membership-related activities and benefit fulfilment. Additionally this role supports TPP Development Department with special events and oversees budget management to ensure proper tracking of revenue and expenses against the departmental budget.
Duties & Responsibilities
- Identify prospects for TPP Membership, Exhibitions and Programs support; and coordinate cultivation, solicitation and growth strategies.
- Coordinate solicitations, letters of agreement and acknowledgements for all individual donors to TPP; ensure excellent benefit fulfillment.
- Support the TPP Development team in cultivation, stewardship and solicitation activities including identifying prospects from current Members and Donors.
- Manage all Sponsored Membership Programs.
- Plan, write and execute digital fundraising appeals for year-end giving and special exhibits/programs.
- Update Tessitura database files on all Members and individual donors; work with Harbourfront Centre staff to maintain data standards and improve database functions.
- Manage contracts with vendors in relation Donor Programs.
- Manage effective communications with all TPP Members including renewal solicitations, acknowledgements, invitations and benefit fulfillment.
- Develop and plan TPP Membership events, including studio, gallery and collection visits, as well as in-gallery events.
- Develop and plan trips and international events as part of the Art Travel Program.
- Manage and report to TPP Board Development Committee with support from the Director and direction from the Donor Programs Committee Chair; schedule meetings, foster and execute new initiatives, events and benefits. Prepare and monitor budgets for all Membership related activities; generate revenue reports and analysis using Tessitura.
- Manage and update the Tessitura database to ensure that Membership and Donor records and contributions are accurate and up to date.
- Manage the recording of all donations and tax receipts in a timely manner.
- Work with the Director and Development team to develop and track the Donor Programs budget and expected contributions.
- Work with Marketing & Communications Manager to update in-gallery signage and website with accurate donor listings for Membership, Exhibition and Programs support; and provide content for Member e-newsletters and Annual Report.
- Supervise and manage the Donor Programs Coordinator and Major Events Coordinator (while the Major Events Manager is on mat leave until Feb 2022).
- Perform special projects and other duties of a similar nature or level assigned by the Director from time to time.
Skills, Qualifications & Attributes
- 2 to 4 years’ experience with visual arts related membership/individual giving programs and a post-secondary education in arts or not-for-profit administration is preferred.
- Strong solicitation and fulfillment letter writing skills and working knowledge of membership marketing strategies.
- Proven experience coordinating volunteer committees and experience working with various levels of volunteers.
- Understanding of individual giving as a means to cultivate support for the gallery.
- Strong communication skills and excellent interpersonal skills are required to deal tactfully with a variety of people, including staff, event volunteers, artists and other external groups.
- Strong proficiency in Excel, Word, and databases to manage fundraising and donor stewardship.
- Experience with Tessitura or other Donor management system is an asset.
- Extraordinary organization skills, attention to detail and ability to manage multiple priorities within tight deadlines.
- Excellent verbal and written communications skills.
- Ability to work flexible hours during events.
- An understanding of, and commitment to The Power Plant’s mission and values.
- Must be legally eligible to work in Canada. Non-Canadian applicants must have a valid employment Visa and proper documentation authorizing their ability to work in Canada for the full duration of the contract.
- Remote work from home is currently in place, however the candidate must be able to work on site at our downtown lakeside gallery as needed, and when a return-to-work directive is in place.
- The Power Plant recognizes its heightened duty to protect employees from health and safety risks during the current pandemic. As such, an offer of employment shall be conditional on proof of full COVID-19 vaccination with a vaccine series approved by Health Canada or the World Health Organization.