Our Main Building and galleries will not be open to the public for Nuit Blanche. Access to “Hopes and Fears Assembly” will be on the northwest side of the Main Building.

Assistant Vendor Coordinator

Application Deadline: March 25, 2024

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We are currently seeking an organized, energetic and collaborative Assistant Vendor Coordinator to help ensure the smooth operation of the marketplace and food vendors set-up and visitor experience on our campus for our 2024 spring and summer live events.

 

Position Title: Assistant Vendor Coordinator

Department: Cultural Engagement

Reporting to: Vendor Operations Coordinator

Rate of Pay: $18.55 per hour

Type of Employment: Contract, April – September 2024

Hours of Work: April to July: Monday to Friday 9:30 am to 5:30 pm (subject to change based on weekend festival schedules), with daytime and early evening work during the Victoria Day May long weekend.  July to September: Wednesday & Thursday – 9:30 am to 5:30 pm, Friday, Saturday, Sunday and Statutory Holidays -daytime and/or evening work (depending on festival scheduling needs).

Work Location: Toronto

 

Duties

  • Liaise with Lakeview Market and food vendors (Food Lab, food trucks, snack booths), providing vendors with information and access to Harbourfront Centre services.
  • Create vendor contracts and follow-up with payments and documentation required to run the Lakeview Market, snack booths, food trucks, and Food Lab.
  • Work closely with partner institutions to ensure the success of partner vendors and marketplace.
  • Work closely with Security, Operations and Grounds Departments to ensure the smooth operation of the Food Labs, snack booths, food trucks, and Lakeview Market.
  • Ensure that all Toronto Public Health Regulations in regards to prepared food, as well as Harbourfront Centre rules and regulations are being adhered to by vendors.
  • Address vendor issues and ensure that they are quickly resolved.
  • Write reports regarding vendor activities while the marketplace is open.
  • Perform other duties as required.

 

Requirements

  • Previous customer / hospitality service is a must.
  • Excellent communication and interpersonal skills to deal effectively with vendors, the public, and co-workers, as well as a strong sense of tact and diplomacy.
  • Must possess the following personal attributes: enthusiastic, energetic, reliable, responsible and collaborative.
  • Ability to maintain a positive and pleasant manner in all circumstances.
  • Proven ability to work in a fast-paced environment.
  • Ability to make decisions in stressful situations.
  • Strong organizational and time management skills with the ability to multi-task.
  • Strong computer skills in Word, Excel, and database management. The successful candidate will be trained in software programs such as Tessitura and Artifax.
  • Previous experience working directly with vendors is preferred.
  • Previous administrative experience considered an asset.
  • Food Handlers Certification/Food Safety Experience considered an asset.
  • Must be legally eligible to work in Canada. Non-Canadian applicants must have a valid employment Visa and proper documentation authorizing their ability to work in Canada for the duration of the contract.

 

Working Conditions

  • Must be available to work all weekends and statutory holidays in July and August.
  • Must be okay working a flexible work schedule based on the needs of the festivals and events.
  • Must feel comfortable working outdoors in all types of weather, including but not limited to high temperatures and rain.
  • Some heavy lifting is required.
  • Work involves long periods of standing and walking around the site.

Our Values

At Harbourfront Centre, our values—Open, Brave, Rigorous, and Kind—reflect our commitment to inclusivity, imaginative risk-taking, excellence, and respect, ensuring enriching experiences for all.

How To Apply

Harbourfront is committed to diversity and inclusiveness. We encourage qualified candidates from all backgrounds to apply. Acceptable applications must include a cover letter and a current resume.

To apply, please submit your candidacy to jobs@harbourfrontcentre.com by no later than March 25, 2024. Please quote Assistant Vendor Coordinator in the subject line of your application.

We thank all applicants for their interest, however, only those being considered for an interview will be contacted. Suitable accommodations will be available upon request during the hiring process.